STEM Academy COVID-19 Camp Protocols and Requirements

The following protocols will be put into place to address the issues of COVID-19 transmission.  If the Oregon Health Authority or OSU issue different guidelines as the summer progresses, we will adjust our camp requirements accordingly.

Our Camps:

  • Will require all participants to wear a face mask (face shield without a mask is not acceptable), unless an individual has a medical condition preventing them from doing so. We must be notified of any medical condition that prevents a participant from wearing a mask well in advance of the camp (2 weeks or more) so that the individual situation can be discussed and there is time to implement an accommodation.
  • Are limited to no more than 20 participants in each camp/cohort (please note some camps may have cohort sizes less than 20).
  • Will allow for a 3-foot distance between participants both indoor and outdoor.
  • Will have drop off /pick up procedures to minimize contact.
  • Will require guardians/authorized individuals to stay with the participant each day at drop off until they are cleared to enter the camp (see health screening/verification below), including a temperature check. The participant and anyone with the participant must be wearing a mask during both drop off and pick up. If a child will be arriving on their own or with a non-guardian, a guardian must respond to the COVID-19 questions no earlier than the morning of the camp day. This verification must be filled out each morning that the child is not going to arrive at check in with a guardian. Information on how to answer these COVID-19 questions remotely will be provided the week before each camp begins.
  • Will require the same check in procedures in the event that a participant leaves camp (i.e. doctor appointment) and returns to the camp later the same day AND/OR if the participant is attending a different camp in the afternoon.
  • Will keep a daily log of the child’s name, drop off and pick up times, the adult name completing drop off and pick up, adult emergency contact information, temperature checks and health verification (see health screening/verification below), and a record of staff that interacts with the particular camp.
  • Will have spaces/equipment that are disinfected prior to the start of camp each day.
  • Will ensure that Lego kits (or other building kits) will be assigned to only one participant for the entire week and will not be shared with other participants.
  • Other items that need to be shared during camp time, such as robots or microscopes, will be sanitized between participants.
  • Bathrooms will be sanitized daily and access to the bathroom will be restricted to one cohort at a time.
  • Will require participants to wash/sanitize their hands prior to entering the camp, before eating, when returning from a lunch or snack break, and during the camp as needed. For example, we realize that participants may blow their nose or sneeze due to reasons other than COVID-19. Participants must be agreeable to wash/sanitize hands if this happens. 

STEM Academy Staff:

  • Will be subject to a daily health screening/verification and temperature check (see details below).
  • Will wear a face mask during camp.
  • Will wash/sanitize hands prior to entering the camp, prior to eating, when returning from a lunch or snack break, and during the camp as needed.

Daily Health Screening/Verification (Participants and Staff):

  • OSU Staff will perform a temperature check on each participant prior to entering the camp. OSU Staff will also have their temperature taken. No staff or participant with a temperature reading above 100.4 degrees will be allowed to enter the camp. An adult must be prepared to take home their child that does not pass the temperature check. If a child has arrived on their own, they will be sent home in the same manner that they arrived (i.e. bike, walking).
  • Verification will be obtained from guardian each day that the participant has had no known exposure to someone with a suspected or confirmed case of COVID-19 within the preceding 14 days. Guardians will also verify that the participant has not had any of the following symptoms (not related to allergies or asthma) in the past 10 days: unusual cough, shortness of breath or difficulty breathing, new loss of taste or smell, or temperature greater than or equal to 100.4 degrees F. Staff will provide this same verification for themselves.
  • If a participant or staff member has been exposed to someone with a confirmed or suspected case of COVID-19 in the last 14 days or answers yes to having had any of the COVID-19 symptoms mentioned above within the past 10 days, they will be notified that they will not be admitted to camp. The participant or staff member could return to a different camp later in the summer/fall if the participant/staff member meets the Oregon Health Authority’s quarantine requirements.  For an individual with COVID-19 symptoms, they must to stay home for 10 days after the illness starts and wait 24 hours after the fever is gone without fever reducing medicine and other COVID-19 symptoms have improved. For an individual who has been exposed to someone with a confirmed or suspected case of COVID-19, the individual should quarantine for 14 days from their last exposure.
  • If a participant is excluded from the camp for either a known exposure or a failed health check and they voluntarily would like to show proof of full vaccination (including a two week waiting period after the last vaccination) or a negative COVID test (taken after the symptoms appeared or exposure happened) AND they have been free of all COVID symptoms listed above for 24 hours, they may resume camp activities. We would view this documentation only and cannot accept or keep copies of vaccinations or COVID test results. This information is not required, but can be voluntarily shown if a participant would like to reduce the exclusion period because they have this documentation.
  • Applies to participants only: The guardian will also verify the number they can be reached at that day in the event that their child becomes ill.

Notification/Record Keeping Requirements:

  • In the event that we become aware of a confirmed case of COVID-19 (either student or staff), the Director of STEM Academy will notify the Local Public Health Authority, as well as parents of the participants and all staff working with the camp/cohort.
  • A log will be maintained and kept for at least 4 weeks to assist in contact tracing, if needed. As mentioned in the individual sections above, this log will consist of the record of the child’s name, drop off and pick up times, the adult name completing drop off and pick up, adult emergency contact information, health verification, and a record of staff that interacts with the particular camp.
  • In the event of a confirmed case of COVID-19 (either staff or student), activities in that particular camp will cease and the appropriate notifications will be made.The Director of STEM Academy, in conjunction with the Local Public Health Authority and OSU Youth Safety and Compliance, will then determine whether it is safe to resume activities for the remainder of the camp.
  • Report any cluster of illness or possible COVID symptoms among the summer camp program staff or participants to both the Local Public Health Authority and OSU Youth Safety and Compliance for guidance on necessary steps if those individuals showed up at camp and potentially exposed others.

Grade Level Designation

If registering for a school-year program, grade level designation is for the grade in which your child is currently enrolled. For summer, it will be the grade your child will be in the fall.

For example: If it is May and your child is currently in 6th grade, the summer
grade level would be 7th grade.

Online Registration System

To register for any camps, please use our online system by CLICKING HERE. To finalize the registration process, you must click on the green submit button. The payment is due when you register.  You may pay online with credit/debit card or mail a payable check to STEM Academy at OSU. We will provide two weeks for the check to arrive in our office, after which we reserve the right to cancel the registration and open the spot to the next participant.

Our mailing address is:

STEM Academy

Oregon State University

110 Snell Hall

Corvallis, OR 97331

Tuition Assistance

STEM Academy is committed to making it possible for any interested student to participate in camps regardless of his or her financial situation. Up to $290 per term is awarded to qualifying students on a sliding scale, based on family income and circumstances. The application is simple and confidential.

A copy of the tuition assistance form is available to print from the online registration system or by clicking the link below. You are required to submit the form to us via e-mail or through the postal system with the documentation required. Once we process your request, we will contact you with information on how much tuition assistance we can provide to the student.  If you agree to the amount of the scholarship, we will apply it to the registration and the remaining amount to be paid by your family will become due at that time.  When we apply the final payment, you will receive an e-mail receipt.

Please CLICK HERE for the Tuition Assistance Form.

Por favor HAGA CLICK AQUÍ para la Forma de Asistencia Finanaciera

Payment Plans

Should you be experiencing financial difficulties, but are not eligible for the Tuition Assistance, we may be able to set up a payment plan on a case by case basis.  Please contact our office at (541)737-8139 or at [email protected] if you need to discuss this option.

Required Attendance

It is expected that those receiving tuition assistance will attend all sessions of the program they are registered for.  Scholarship money is very limited and we need to ensure that it is being used effectively.  Should a scholarship recipient miss sessions of a program, it may effect their ability to receive additional scholarships in the future.

Program Expectations

STEM Academy programs are open to everyone. Participants come with a wide range of abilities, backgrounds, and relevant experience. Our programs are for all interested and motivated students who are willing and able to participate in class. Please let us know in advance if your student has special learning needs. Our instructors make every attempt to provide a successful learning experience for all students. Disruptive students or students who are unwilling to participate in class will be withdrawn from class and no refund will be given.

Cell Phone Use Policy:

  • Participants should not have phones out during camp activities, unless specifically asked to do so by camp staff. Cell phone use during breaks is permitted. An exception to this policy is if access to a personal cell phone is part of the participant's accommodation plan.
  • Staff should not use cell phones during camp for non-camp purposes, unless it is an emergency. Staff should keep cell phones available so that camp staff can connect when needed.

Enrollment Procedures

  • You will receive details and directions via email approximately one week before the first class meeting.
  • If you do not receive this information three business days before the class, please call our office at 541-737-8139.
  • If there is insufficient enrollment, the class will be canceled. You will be notified by email or phone and receive a full refund in the mail.

Refund Policy

  • Each class withdrawl is subject to a separate $25.00 non-refundable processing fee.
  • No refund will be issued for withdrawals 10 business days (M - F, excluding holidays) or less before the first class meeting.
  • No refund or credit will be issued if you fail to attend the class.
  • Full refund will be issued if the class is canceled. It may take up to 6 weeks for you to receive your refund check in the mail.

Gift Certificates

STEM Academy is delighted to offer gift certificates for classes. You can purchase a gift certificate for any amount and apply it toward tuition for any STEM Academy class. For more information, call us at 541-737-8139.

Certificate of Completion

When you complete a STEM Academy class, you will receive a certificate that documents your participation. These certificates can be used for:

  • Portfolios
  • College admission applications
  • Scholarship Applications